Visitor Management Systems: A smarter and safer way to welcome your visitors
Knowing who is in your building, and when, has never been more important, whether they are customers or parents, job applicants, contractors or couriers; your security and maintaining their safety are vital.
At Commerce Business Systems (CBS), we work with organisations that need to balance a welcoming front door with strong security, safeguarding and compliance. That is why we supply and support a modern, easy-to-use digital solution that takes the pressure off reception teams while giving them complete visibility and control.
Make the right first impression
Often the first impression your visitor forms of your workplace is at the moment they walk through the entrance door. Within the first few seconds they will form an opinion of your culture, professionalism and your attention to detail. This is why a digital visitor sign-in creates a professional, organised welcome without queues, paperwork or confusion, to enable your visitor to feel at home.
With a Visitor Management system, visitors sign themselves in using a simple touchscreen, where they can enter their details, confirm who they are visiting, in the building, and receive a printed visitor badge. A mobile phone text is then sent to the person who the visitor has come to see. It’s quick, clear and reassuring, especially for first-time visitors.
For reception staff, it means less paperwork and fewer interruptions, enabling them to focus on people, not processes.
Improve security and safeguarding
Paper visitor books can make it hard to know exactly who is on site at any given time, with people rarely signing backout, when they leave, unless prompted. A digital system gives you real-time visibility across your building.
You can instantly see:
In the event of an emergency, the system allows you to contact all visitors immediately by text message, helping everyone in the building to act quickly and confidently when it matters most.
Stay compliant without the paperwork
Managing visitor data comes with legal responsibilities. Our system helps customers meet GDPR and health and safety requirements by capturing the right information, their consent and automatically sets up a data trail, reducing the need for filing or manually filling in forms.
Visitor details are stored securely and can be accessed easily for compiling reports, auditing activity or for compliance checks.
Designed for busy, real-world environments
The CBS system is flexible and is ideal for a wide range of organisations and entrance layouts and is just as effective in schools or office receptions as it is within buildings with multiple entrances.
Our system features include:
Supported by CBS from setup to support
We add real value to our customers by ensuring that the visitor systems are tailored to specific requirements before installing and maintaining the system going forward.
Here is an outline of the CBS service:
You receive a visitor management solution that works day in, day out, which is backed by a local team you already trust.
Are you ready to modernise your front door?
If you are looking to improve security, reduce paperwork and create a more professional visitor experience, a digital visitor management system could be a simple but powerful step forward.
Talk to CBS today to find out how our Visitor Management System could work for your organisation.
Call now on 01274 496220
Email us at info@commercebusinesssystems.co.uk
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