Smarter, safer and more sustainable print management with PaperCut

Over time this often results in a complicated mix of different manufacturers’ models being installed. While this may fulfil an organisation’s requirements, it can make printing harder to manage, can be surprisingly more expensive, and difficult to maintain.

This is where PaperCut print management software comes into its own. Designed to work across both single-brand and mixed-brand print environments, PaperCut brings simplicity and control to everyday printing, copying and scanning. Supported by CBS’ Managed Print Services and experience with Develop, Ricoh, Lexmark and Sharp, organisations gain a much clearer picture of how printing is used and how it can be improved.

One consistent experience for users and IT teams

One of PaperCut’s biggest strengths is its ability to work across the whole multifunctional print fleet, regardless of make or model. Whether an organisation runs one brand or several, PaperCut creates the same experience wherever people print.

Staff and students log in the same way, collect their printing securely, and use familiar options at every machine. Behind the scenes, IT teams benefit from having everything visible in one place, rather than juggling different systems and settings for different manufacturers.

With 24 years’ experience in managed print, Commerce Business Systems (CBS) makes sure each part of the print setup is configured properly, ensuring PaperCut and the printers work together smoothly and reliably as part of day-to-day operations.

Added efficiency

When PaperCut is used alongside multi-functional printers, everyday tasks become quicker and easier. Printing is held securely until the user arrives, which reduces bottlenecks, confusion, wasted paper and uncollected pages. Scanning can be set up so that documents are sent straight to email, shared folders or cloud systems, cutting down on manual activity and paperwork.

By removing many of the small frustrations that come with unmanaged printing, staff spend less time standing at the printer and sorting out issues and more time focusing on their actual work. In schools, this also means fewer interruptions in lessons and easier access to shared resources.

Reducing costs

Printing costs are often hidden in plain sight. Without proper supervision, it’s hard to know who is printing what, how often, or where waste is creeping in. PaperCut is able to spotlight this by showing the clear usage patterns of people, teams and departments.

Combining CBS’ managed print services with PaperCut, this information can be used to make practical improvements. Excessive amounts of printing can be reduced, resources can be shared more effectively, and machines can be placed where they are genuinely needed. Over time, this leads to noticeable savings on paper, toner and ongoing maintenance.

Keeping information secure

Every day, confidential information passes through printers in offices and schools. Invoices, pupil information, HR records and confidential reports often pass through printers every day. Without proper control, it only takes one document left on a tray or collected by the wrong person for a data issue to arise.

PaperCut helps protect that information by making sure documents are only released when the right person is standing at the printer, through personal authentication, such as a proximity card, PIN or a biometric method, such as finger-vein scanning. This simple step greatly reduces the risk of sensitive paperwork being seen or taken away by others or left behind.

Another benefit of PaperCut is that it also gives businesses and schools clear management of their print and scan activity. Every action is recorded, helping managers and administrators understand how information is being handled and identify any unusual or inappropriate use. This actively allows good data protection practices to be maintained and helps organisations to highlight accountability where it is required.

For schools, where safeguarding and pupil data are critical, and for businesses handling customer or employee information, this added layer of protection plays an important role in reducing risk and reinforcing trust. When supported by CBS’ managed print expertise, PaperCut becomes a practical and effective part of a wider information security approach.

Supporting environmental commitments

Many organisations are actively looking for ways to reduce waste and operate more responsibly and sustainably. Printing is an obvious place to start. PaperCut is a rules-based system that encourages more thoughtful printing by highlighting usage, reducing unnecessary output and promoting double-sided printing as standard PaperCut can help reduce power usage.

CBS supports this with sensible print planning, helping organisations make the most of their existing equipment while keeping energy use and waste to a minimum. For both schools and businesses, this not only cuts costs but also supports their wider environmental commitments and reporting.

Managed print support that makes a difference

Rather than simply supplying printers and software, CBS takes time to understand how each organisation works and what it actually needs from its print environment. By combining PaperCut with managed print support and its wider IT expertise, CBS helps organisations take back control of printing in a way that feels practical, secure and easy to maintain.

Whether working with one or several brands, CBS supports businesses, organisations and schools by helping them create and manage print environments that work better for people, budgets and the environment.

To find out how your business or school can benefit from greatly improved managed print efficiency, sustainability and cost-effectiveness, contact CBS.

Call now on 01274 496220
Email us at info@commercebusinesssystems.co.uk

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